OAK RIDGE FAMILY SOCIAL CLUB
RULES AND CODE OF CONDUCT

OAK RIDGE FAMILY SOCIAL CLUB RULES & CODE OF CONDUCT

OAK RIDGE SOCIAL CLUB is a private, for-profit club comprised of local residents who share a common belief, virtues, business acumen, and have a passion for socializing. Membership in the club and attendance at club-sponsored functions is considered by invitation only and can be revoked or terminated by a majority vote of the Board.

The Board of OAK RIDGE SOCIAL CLUB has unanimously approved the following Code of Ethics & Rules Of Conduct (hereinafter referred to as Code & Rules). We believe the Code & Rules are a necessary standard governing the behavior and actions of our members. We are confident that adherence to them will result in a more enjoyable experience for all.

Keep in mind that the Board has no authority or jurisdiction regarding the behavior of members or disputes between members outside club-sponsored events. The Board will not intervene in disputes based solely on one member’s word against another member. However, the Board can unilaterally intercede at club functions if deemed necessary. Typically, this would only occur if the dispute were a disruption to other members. Otherwise, generally, it would be necessary for all parties to the dispute to request the Board’s intercession. In such cases, the Board’s decision is final. Failure to adhere will subject the non-complying member(s) to reprimand and/or penalties up to and including expulsion.

Revocation of membership may be based on one egregious act or it may be enacted based on a pattern of misbehavior. Any conduct that is judged by the Board to be a breach of any provision in the Code & Rules may subject the member to reprimand and/or penalties up to suspension for 30 days, permanent expulsion after 3 suspensions, or immediate permanent expulsion depending on the severity of the act.

The Code of Ethics & Rules of Conduct is effective immediately. By signing the Oak Ridge Social Club Membership Agreement, adequate publication is presumed to have been given. Payment of dues will be considered your agreement to abide by them now and in the future. Your payment of dues also acknowledges your understanding that membership is contingent upon acceptance of the Code & Rules. They are available for viewing on the club website and a printed version will be provided upon request.

OAK RIDGE SOCIAL CLUB’S CODE OF ETHICS & RULES OF CONDUCT

At all club-sponsored events, members will be courteous, respectful, and professional in their dealings and communication with other members. Absent this ability, members should avoid interaction with the other member. However, sincere attempts to “clear the air” and statements of fact are not always confrontational. At all club-sponsored events, unsolicited and unwelcome contact, moral turpitude, harassment and interference in the transactions of another are prohibited. Profanity and obscenity are looked upon with disfavor and persistent or boisterous outbursts will result in your immediate removal from the event. Members will not engage in libelous writings or slanderous remarks harmful to the reputation of the CLUB or its Board, members and guests. Members are prohibited from engaging in conduct that is harmful to the club, its Board, members and guests. Notwithstanding this restriction, regret following a mutually completed transaction is not within this purview. All debts must be satisfied as agreed.

PREAMBLE

The Oak Ridge Social Club (“Club”) has established this Code of Conduct (“Code”) to protect the Club and to promote the health, safety, welfare and enjoyment of the members, their families and guests, and all other persons using Club Facilities. The Board may amend this Code at any time, and publish supplemental “House Rules “which explain, restate, and augment the Code. Such “House Rules” are to be considered part of this Code.

GENERAL RULES & REGULATIONS

Members, their families, guests, and all persons using the Club Facilities shall abide by this Code at all times. Club staff members, or designated agents, have full authority to enforce this Code and report any infractions to the management of the Club and/or the Board of Directors.
  • Members, Guests, Relatives
    • Membership entitles the member and guests to use the Club Facilities.
    • The Club urges all members to submit changes to their current information by email, and/or in person with the Manager.
    • In no event shall the Club, employees, members and guests discriminate against any individual because of the individual’s race, color, religion, sex, national origin, age, sexual orientation, physical challenge, or marital status.
    • The use of inappropriate, loud or boisterous language is prohibited. Members and guests are expected to act with civility in both word and deed toward one another.
  • Hours of Operations. Club Facilities are open on the days and hours established by Club management.
    • Key card access will be provided, and Members will have access from Tuesday morning at 6 am thru Sunday night at 10 pm. Access will not be allowed to members on Mondays unless otherwise notified that the club will be open.
    • Areas of the Club may be closed for scheduled maintenance and repairs.
    • The Club reserves the right to close the social room, recreation room, and bar areas to hold private events, weddings, charity, and other events or to otherwise reserve or restrict use of Club Facilities.
    • Certain areas of the Club may be designated “member only” areas.
  • Alcoholic Beverages.
    • The Club is not permitted to sell or serve any alcoholic beverages in any manner prohibited by law. The Club, its management, and its employees reserve the right to refuse service to a member or guest that appears to be intoxicated.
    • A member or guest is encouraged to contact a Club staff member if they need assistance leaving the Club; arrangements to be made at the member’s expense.
  • Food. All food and beverages consumed on the Club Facilities must be furnished by the Club unless otherwise permitted.
  • Smoking. Smoking Cigars inside the Club is only permitted in the Cigar room and Poker Room, when the door is closed allowing proper ventilation. Designated smoking areas, supplied with ash urns and seating, are in these rooms. Cigarette smoking is NOT permitted inside the club
  • Bulletins and Notices. Club bulletin boards are for the promotion of Club events. Commercial advertisements shall not be posted or circulated, nor solicitations of any kind be made on the Club Facilities or upon the Club’s stationery, without the prior approval of the Board of Directors.
  • Dogs and Pets. Dogs or other pets (with the exception of Service Dogs) are not permitted at the Club. Members and guests are responsible for damage caused by an animal owned by the member or guest or under the member’s or guest’s control.
  • Staff and Facilities. Members may not request special services from Club staff members who are on duty or the personal use of the Club’s furnishings or equipment which are not ordinarily available for use by members. Members are not permitted to hire Club employees if it is determined that it may cause a conflict with the employee’s duties and responsibilities at the Club.
  • Feedback and Notification.
    • To ensure that member feedback, positive or constructive, is received, members are asked to communicate directly with the General Manager. Social media criticism or reviews are not permitted. We welcome constructive criticism in person, in print via email or letter.
    • Members are asked to report to Management any incidents of employee not rendering courteous and prompt service. Please remember that all service employees of the Club are under the supervision of the General Manager and no member or guest shall reprimand or discipline any employee, nor shall they request an employee to leave the Club Facilities for any reason.
  • Parking. Automobiles parked on Club property must be parked within designated parking areas. No unauthorized vehicles are permitted in the parking areas. The parking areas may only be used for parking of vehicles for access to the Club Facilities and for no other purpose.

Club Services & Activities

  • Members are encouraged to use Club Facilities for private functions, provided the desired party space is available and it does not interfere with the normal operation of the Club, or with the services regularly available to members and any possible social calendar events that are planned for the Members. Members are asked to contact the General Manager to make reservations for available dates and arrangements.
  • Private non-member functions will be permitted once permission from the Club is received. The member sponsoring the function shall assume full responsibility for the conduct of guests and the removal of any decor. The sponsor of the function shall be responsible for any damage to the Club Facilities and for the payment of any charges not paid by individuals attending the private function.
  • Special events and functions may be scheduled from time to time at the sole and absolute discretion of the Club.
  • The Club will entertain the possibility of opening on a day in which it is normally closed on a case-by-case basis.

Reservations & Cancellations

  • Reservations are not required for most activities of the Club, the areas that are available for private party bookings will require reservations and are taken on a first-come, first served basis, booking is available through the General Manager or through our website. The Club reserves the right to implement a reservation policy for any one portion of the recreation area if we feel that it is becoming too burdensome for Members to utilize the recreation areas, this includes but is not limited to; sport court , theater, mini golf, golf simulator, golf carts, restaurant, and all other areas of the Club.
  • The Club requests that reservations be cancelled no less than 48 hours (depending on the particular event) in advance.
  • Reservations for banquets and special events must be made in advance with the General Manager and approved by the Board.

Resignation & Membership

  • A member may resign membership to the Club at any time. Initiation fees are non-refundable. Please direct resignation in writing. If a member resigns during the first 12 months of their membership, the member shall be responsible for payment of a resignation fee equal to the membership dues and food and beverage minimum for the remainder of the initial 12-month membership period.

Loss or Destruction of Property or Instance of Personal Injury

  • Members and their guests assume sole responsibility for their property. The Club shall not be responsible for any loss or damage to any private property used or stored on the Club Facilities. This includes automobiles parked in the Club parking lot.
  • No person shall remove from the Club any property or furniture belonging to the Club without proper written authorization. Every member or guest of the Club shall be liable for any property damage and/or personal injury at the Club, or at any activity or function operated, organized, arranged or sponsored by the Club, caused by the member, his or her guest or any family member or by a guest of the Club. In the case of a member, the cost of such damage shall be charged to the responsible member’s Club account.

Gratuity

Tipping our gracious, amiable staff is highly encouraged. Thank you!

Children

  • Children are encouraged, this is a Family Social Club.
  • Members are responsible for the conduct and safety of their children when at the Club. Members are responsible for any damage to Club property caused by their children or guests of their children.

Attire

It is expected that members will dress in a casual, modest fashion befitting the surroundings and atmosphere of our Club. Shirts and shoes must be worn at all times. Women will NOT wear high heel stiletto heels on the synthetic turf. It is also expected that members shall advise their guests of our dress requirements.

Guest Privileges

  • All guests must be accompanied by the member. The sponsoring member is also responsible for the conduct of a guest while at the Club.
  • The Club is first and foremost a place for our Members, it is important that we do not abuse guest privileges, three is a group and four or more is a party. If you have more than four you may contact the General Manager for reservations, which will require a food and beverage minimum. Daily guest passes apply for the recreation activities.

Discipline

  • Members are responsible for their own conduct and for the conduct of their family members and guests. Any member whose conduct or whose family’s or guest’s conduct shall be deemed by the Club to endanger the welfare, safety, harmony or reputation of the Club or its members, may be reprimanded, fined, suspended or expelled from the Club and have all privileges associated with membership suspended or terminated by the Club. The Board of Directors shall be the sole judge of what constitutes improper conduct, but improper conduct will include, without limitation:
    • failure to meet eligibility for membership
    • submitting false information on the membership agreement
    • failing to pay any amount owed to the Club in a proper and timely manner
    • failing to abide by the Code of Conduct as set forth herein and as established by the Club from time to time
    • abusing Club personnel or employees
    • abusing fellow Club members or club guests
    • acting in a manner incompatible with the standard of conduct of the existing membership or which would likely injure the reputation of the members or the Club
    • any criminal acts involving Club property.